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Office of the JS(E/CAO)
Ministry of Defence
Government of India
Finance & Materials Division
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FINANCE AND MATERIALS DIVISON


This Division is under the overall control of Deputy Chief Administrative Officer (Finance & Material)/Dy CAO (FM). There are 08 sections in this Division. The section wise Charter of Duties of this Division is as under:-

(a ) CAO/MP-I

(i) Processing of the work related to procurement of Furniture, Water Coolers, Shredding Machines, Window type Air Conditioner, Heater, Heat Convector, Office Equipment;

(ii) Processing of the work related to repair of Furniture, AMCs of IT related equipments, Air Conditioner, Security related equipments, Water Coolers;

(iii) Processing of cases related to hiring of Desert Coolers; and,

(iv) Processing of the work related to outsourcing of Casual Labourers.

(b) CAO/MP-II & III

(i) Processing of cases related to procurement of Livery Store Items, stationery store and General Store Items, Security & Fire fighting equipments, IT related equipment/consumables, Fax machine, EPABX;

(ii) Processing of the cases of book binding and rubber stamps;

(iii) Procurement of books / newspapers; and,

(iv) AMCs of IT related equipments, security & fire fighting equipments.

(v) Hiring of Vehicles for O/o JS (Trg) & CAO.

(c) CAO/SM-I

(i) Processing of the work related to issue of Furniture Store, consumable and non-consumable office equipment store items (Computer, Printer, Fax machine, Photocopy Machine etc);

(ii) Processing of the work related to issue of Glass, Curtains, Sceneries, Heaters, Heat Convectors, Water Cooler, AC and other Cold and Hot items; and,

(iii) Processing of the work of Electrical Workshop, Painting, Polishing and Dry Cleaning.

(d) CAO/SM-II

(i) Issue of Wall Clock, Books to ISOs offices;

(ii) Issue of Stationery Store items, General Store items and Livery Store items;

(iii) Reimbursement of newspaper claims of CAO’s office & other ISOs; and,

(iv) Processing of the cases of grant of permission for purchase of briefcase/handbag to officials working in CAO’s office and ISOs and forwarding of bills to PCDA for reimbursement.

(e) CAO(ADVANCE)

(i) Processing of the cases of LTC Advances, TA/DA Advances;

(ii) Issue of Railway Forms (Warrant/Form-`D’/Coupe Forms etc.);

(iii) Processing of the cases of settlement of advances with respect to Outstation Posting where advance drawn from CAO’s office, in consultation with CDA/concerned Admin of CAO’s office; and,

(iv) Audit Para, Parliament Question, RTI applications on the above subjects.

(f) CAO(FMG)

(i) Processing and grant of House Building Advances;

(ii) Reports and Returns in r/o FM Division;

(iii) Compilation of Audit Para, Parliament question, RTI applications on the above subjects;

(iv) Cash & Account Cell; and,

(v) All budgetary matters related to contingency grant, sub allocation of DDGIT Fund and Sub allocation of DGQA Fund.

(g) CAO/MOVEMENT-I

(i) Processing of Settlement of Temp Duty Claims (Local and Outstation);

(ii) Processing of Permanent Transfer claims;

(iii) Processing of final Settlement Claims of Study Tour;

(iv) Processing of final settlement claims after retirement;

(v) Processing of election duty claims;

(vi) Liaison with O/o PCDA, MoD(Fin), Deptt of Expenditure/Min of Finance and DOP&T to settle outstanding TA/DA claims; and,

(vii) Audit Para, Parliament Question, RTI Applications on above matters.

(h) CAO/MOVEMENT-II

(i) Processing of LTC claims of Home Town & All India LTC Claims;

(ii) Liaison with O/o PCDA, MoD(Fin), Deptt of Expenditure/Min of Finance and DOP&T to settle outstanding LTC claims; and,

(iii) Audit Para, Parliament Question, RTI Applications on above matters.

 
Related Links & Information:
  Scale of issue and minimum life of items of Furniture store, Office Equipment Store, General Store and Stationery store
 
Help/Guidelines
  HBA at a glance
  TA/DA and LTC entitlement
  Railway warrants - guidelines
  DOP&T OM No. F.No.31011/4/2014-Estt(A.IV) dt 19-06-14 containing Clarification regarding purchase of Air Tickets from authorised travel agents for the purpose of LTC
  Instruction for travelled by Private Airlines.
  For Government Orders related to TA/DA/LTC/HBA, please click here.
  Relaxation for travel by air to visit NER, CCS(LTC) Rules 1988. Click here.
  Instructions on booking of tickets from an agency other than the authorized travel agents.
  Procedure for booking of air tickets on LTC - clarification reg.
  Guidelines for Leave Travel Concession (LTC) claims
  Guidelines on Ari Travel on Official Tours/LTC
  Guidelines on Air Travel on Tours/LTC.
  Relaxation for travel by air to visit J & K
  'Facilitation Fee' to be levied by authorized travel agents on air tickets booked on Government account - regarding.
  Depositing of condomned and unserviceable Furniture/Machinery Items/General Store/Metal Store Office Equipment etc at Ordnance Depot Shakurbasti.
 
 
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