FINANCE AND MATERIALS DIVISON
This Division is under the overall control of Deputy Chief Administrative Officer (Finance & Material)/Dy CAO (FM). There are 08 sections in this Division. The section wise Charter of Duties of this Division is as under:-
(a ) CAO/MP-I
(i) Processing of the work related to procurement of Furniture, Water Coolers, Shredding Machines, Window type Air Conditioner, Heater, Heat Convector, Office Equipment;
(ii) Processing of the work related to repair of Furniture, AMCs of IT related equipments, Air Conditioner, Security related equipments, Water Coolers;
(iii) Processing of cases related to hiring of Desert Coolers; and,
(iv) Processing of the work related to outsourcing of Casual Labourers.
(b) CAO/MP-II & III
(i) Processing of cases related to procurement of Livery Store Items, stationery store and General Store Items, Security & Fire fighting equipments, IT related equipment/consumables, Fax machine, EPABX;
(ii) Processing of the cases of book binding and rubber stamps;
(iii) Procurement of books / newspapers; and,
(iv) AMCs of IT related equipments, security & fire fighting equipments.
(v) Hiring of Vehicles for O/o JS (Trg) & CAO.
(i) Processing of the work related to issue of Furniture Store, consumable and non-consumable office equipment store items (Computer, Printer, Fax machine, Photocopy Machine etc);
(ii) Processing of the work related to issue of Glass, Curtains, Sceneries, Heaters, Heat Convectors, Water Cooler, AC and other Cold and Hot items; and,
(iii) Processing of the work of Electrical Workshop, Painting, Polishing and Dry Cleaning.
(i) Issue of Wall Clock, Books to ISOs offices;
(ii) Issue of Stationery Store items, General Store items and Livery Store items;
(iii) Reimbursement of newspaper claims of CAO’s office & other ISOs; and,
(iv) Processing of the cases of grant of permission for purchase of briefcase/handbag to officials working in CAO’s office and ISOs and forwarding of bills to PCDA for reimbursement.
(i) Processing of the cases of LTC Advances, TA/DA Advances;
(ii) Issue of Railway Forms (Warrant/Form-`D’/Coupe Forms etc.);
(iii) Processing of the cases of settlement of advances with respect to Outstation Posting where advance drawn from CAO’s office, in consultation with CDA/concerned Admin of CAO’s office; and,
(iv) Audit Para, Parliament Question, RTI applications on the above subjects.
(i) Processing and grant of House Building Advances;
(ii) Reports and Returns in r/o FM Division;
(iii) Compilation of Audit Para, Parliament question, RTI applications on the above subjects;
(iv) Cash & Account Cell; and,
(v) All budgetary matters related to contingency grant, sub allocation of DDGIT Fund and Sub allocation of DGQA Fund.
(i) Processing of Settlement of Temp Duty Claims (Local and Outstation);
(ii) Processing of Permanent Transfer claims;
(iii) Processing of final Settlement Claims of Study Tour;
(iv) Processing of final settlement claims after retirement;
(v) Processing of election duty claims;
(vi) Liaison with O/o PCDA, MoD(Fin), Deptt of Expenditure/Min of Finance and DOP&T to settle outstanding TA/DA claims; and,
(vii) Audit Para, Parliament Question, RTI Applications on above matters.
(i) Processing of LTC claims of Home Town & All India LTC Claims;
(ii) Liaison with O/o PCDA, MoD(Fin), Deptt of Expenditure/Min of Finance and DOP&T to settle outstanding LTC claims; and,
(iii) Audit Para, Parliament Question, RTI Applications on above matters.